Request For Proposals Issued by New York Public Library to Further CT State Library’s Ebook Project

The CT State Library has entered into a partnership with the New York Public Library (NYPL) on its Library EContent Access Project (LEAP) to develop an eBook Content Exchange (Marketplace).  NYPL has issued the following Request for Proposal to identify the most suitable provider to support the deployment of the LEAP Content Exchange.



New York Public Library
Procurement and Risk Management Office
Att: Lauren Pukacz
445 Fifth Avenue, 8th Floor, New York, NY 10016


General Information:

The New York Public Library (NYPL) is seeking sealed bids from qualified providers to support the deployment of the LEAP Content Exchange (Marketplace).  Sealed bids will be received at the office of the New York Public Library (address listed above) no later than 12:00 Noon, on January 15, 2016.  As NYPL moves forward with this project, it is extremely important that we manage communications as this evaluation progresses.  Please contact Lauren Pukacz at if your company would like to participate.  


Project Objective:

The objective of this Request for Proposal (RFP) is to identify the most suitable provider to support the deployment of the LEAP Content Exchange (Marketplace). In order to be considered, respondents are encouraged, but not required, to satisfy all the features referenced in this RFP and listed in a detailed form in the attached Appendix.  However, respondents should clearly indicate which features they are able and unable to support. 


Project Background:

NYPL and its partners received IMLS grant support for the Library E-Content Access Project (LEAP). LEAP is a direct response to the historic transformation of library public services caused by the transition from print to electronic media. LEAP aims to build the competencies and infrastructure needed to support this transition, and ensure libraries will be able to continue to play their critical role in the coming century: creating a literate and informed society by providing free access to reading and the knowledge and enjoyment it can hold.


Serving e-books is challenging for libraries in at least three significant ways: 1) vendor-hosted solutions may prevent libraries from optimizing inventory or building direct relationships with e-book users; 2) publishers, who are not required to sell e-books to libraries (as they are with print books), are licensing e-books to libraries in many different ways, which may be costly; and 3) most libraries lack the time and resources to individually interact with publishers or to effect positive change in the e-Content marketplace.


Through LEAP, NYPL is seeking to establish a new Content Exchange (Marketplace) that is national in scope, collaboration, and impact. Partners envision the Content Exchange being open to all libraries to shop and buy/license content to serve to their users. LEAP partners on the IMLS grant anticipate that a Content Exchange (Marketplace) will have several benefits to its members, including enhanced protection of user data; a less fragmented and therefore better user experience; better ROI for libraries looking to purchase e-content, freeing up a larger portion of collections budgets; and improved business relationships with publishers.


For the Marketplace solution, LEAP partners are seeking perpetual right to use the software, including the right to assign the license to a successor entity (i.e. if/when LEAP partners decide to either hand this operation off to another existing entity or to spin it off as its own independent organization). 


The LEAP partners aspire to launch a pilot version of the Marketplace open to a few pilot users (libraries) by the end of 2016 and have the production version open to all comers during 2017.