Municipal Records Management Program

Contact: LeAnn Power, 860-757-6540

Retention and Disposition

PRP 05: Disposition of Public Records
Municipal Records Retention Schedules
Form RC-075: Records Disposition Authorization
Volume of Records Measurement Guide
Form RC-076: Request for Removal of Public Records Personal Data Files
State Archives Memorandum of Transfer
Form RC-073: Post-1921 Probate Records Disposition Authorization

Email Management

GL 2009-2: Management and Retention of Email and other Electronic Messages
Email Management Guidance
Email FAQ

Digital Imaging (Scanning)

PRP 02: Digital Imaging
Digital Imaging Standards
Authorization for Disposal of Original Paper Records Stored as Digital Images


GL 96-2: Standards for Microfilming Public Records
Microfilm Certificate of Compliance
Microfilm Target – Public Records Certification
Microfilm Target – Land Records Certification

 Records Storage Facilities

PRP 03: Standards for Public Records Storage Facilities
Form RC-150: Public Records Storage Facility Pre-Inspection Profile


Standard for Fire-Resistive Vaults and Safes (Conn. Agencies Regs.)
Guidelines for Vault Size
GL 86-15: Combination to Town Vault(s)

Land Records

PRP 11: Land Records Management Systems

Examination of Land Records (Conn Agencies Regs.)
Form RC-074: Examination of Indexes and Inspections of Land Records of Towns
GL 92-2: Corrections to Land Records Index Volumes
GL 2006-01: Format Requirements for Land Records and Indices
GL 2010-3: Recording of Land Record Instruments Containing Graphical Representations
Filing Requirements for Maps (Conn Agencies Regs.)
GL 2005-1: Licensing Requirements for Design Professionals Filing Maps
Real Property Electronic Recording (Conn Agencies Regs.)
Electronic Recording FAQ

Additional Resources

Compilation of Public Records Laws
Records Management Terms
Form-RC-104: Records Inventory List
Recommendations of the State Librarian Concerning the Retention Schedule for Land Use and Development Records
Recommendations of the State Librarian for Establishing Standards and Guidelines for the Preservation and Authentication of Electronic Documents
GL 91-1: Standard Paper for Permanent Records
Use of Portable Flatbed Scanners to Copy Public Records (General Letter 2010-2)
PRM 102: Filing of Military Discharge Documents (DD Forms 214, 214C, and 215)
Form RC-001: Records Disposition Policy Acknowledgement of Receipt